Alchemy Services
Demo · synthetic data
Solicitors · Problem → build → solution

From forty open files to one scored screen.

How an AI assistant gets built for a fee earner: the problem as the firm described it, the build replayed step by step, and the working result underneath. "Rooke & Ashworth LLP" and every matter here are fictional — the workflow is the real one.

Stage 1 · Dissolve

The problem

As the senior partner described it
  • File state lives in the fee earner's head.Forty open matters, and the only complete picture of what's signed, served, diarised and billed is memory plus a Friday-afternoon trawl.
  • The quiet files are the dangerous ones.The matter nobody's touched in three weeks is exactly the one hiding an open undertaking or an unhappy client.
  • File reviews are a scramble.Compliance checks happen before the audit, not continuously — so problems are found late, when they're expensive.
Before: Friday, 4:52pm
Inbox (114 unread)RE: RE: RE: disclosure — did we serve the list?
Diary noteRenewal notice deadline — is this the 12th or the 21st?
Sticky note on monitor"Chase Marchbank executors!! (2 wks ago?)"
Accounts emailWIP report: 3 matters unbilled 90+ days
Stages 2–3 · Separate & recombine

Watch the build

Recreated build sequence · real workflow, synthetic data
01 · Dissolve
Map the file system
Where matter truth actually lives
02 · Separate
Read, don't move
Read-only inside the firm's M365
03 · Recombine
The firm's own standards
10 checks, every matter, traceable
04 · Perfect
Hand it over
On the fee earner's own account
claude — rooke-ashworth-assistant replay
Stage 4 · Perfect

The result — every Monday, on demand

Synthetic matters
▲
Biggest gain
Thorne v. Caldwell Holdings
6 → 9 · disclosure list served, counsel's advice received, costs budget updated
▼
Needs attention
Estate of E. Marchbank
7 → 5 · client not updated in 21 days, undertaking to lender still open
●
Key date ahead
Farrow lease renewal
Notice due for service in 12 days · diarised, draft not yet started

Thorne v. Caldwell Holdings

MAT-0847 · Commercial dispute
9
  • Engagement letter signed
  • Client ID & AML complete
  • Key dates diarised
  • Case plan on file
  • Counsel instructed
  • Disclosure list served
  • Client updated ≤ 14 days
  • Costs estimate current
  • WIP billed to date
  • File review this quarter
Next action: none urgent — book quarterly file review before month end

Estate of E. Marchbank

MAT-0812 · Probate
5
  • Engagement letter signed
  • Client ID & AML complete
  • Key dates diarised
  • Case plan on file
  • Grant application lodged
  • Undertakings discharged
  • Client updated ≤ 14 days
  • Costs estimate current
  • WIP billed to date
  • File review this quarter
Next action: update executors — 21 days silent, then discharge lender undertaking

Farrow lease renewal

MAT-0861 · Property
7
  • Engagement letter signed
  • Client ID & AML complete
  • Key dates diarised
  • Case plan on file
  • Statutory notice drafted
  • Heads of terms agreed
  • Client updated ≤ 14 days
  • Costs estimate current
  • WIP billed to date
  • File review this quarter
Next action: draft renewal notice — due for service in 12 days